Privacy & User Consent

PRIVACY POLICY

 

For the purpose of the Data Protection Act 1998 and the GDPR, the data controller is The Association of British Neurologists (ABN), 27 Boswell Street, London WC1N 3JZ.

We will regularly review our retention of your personal data and delete any personal data that are not necessary for us to retain.

 

Information Collection and Use 
We collect information from our users at several different points on the website - this is for customer service and billing purposes, we also collect data from our users so that we can customise the site according to individual selections. The Association of British Neurologists is the sole owner of the personal information collected from this site. We will not sell, share, or rent this information to others.

 

Legal basis for the use of your data

We rely on the following clauses as a legal basis for the collection and processing of your data:

 

Consent

Some of the personal data we collect and process is managed with your consent. For example, we rely on consent when we send you a membership or events email if your email subscription preferences indicate you are willing to receive such emails. You have the right to withdraw consent at any time. See more information about your rights to withdraw consent further down.

From time-to-time our site requests information from users via surveys or application forms. Participation in these activities is voluntary and the user therefore has a choice whether or not to disclose any information requested. Information requested may include contact information (such as name and address), and demographic information (such as postcode, age level). We will use contact information to notify participants of the outcome where appropriate.


You have the right to ask us not to process your personal data for marketing purposes. We will usually inform you (before collecting your data) if we intend to use your data for such purposes or if we intend to disclose your information to any third party for such purposes. You can exercise your right to prevent such processing by not checking certain boxes on the forms we use to collect your data. You can also exercise the right at any time by contacting us at 
admin@abn.org.uk.

 

Legitimate interest

Our legitimate interests include ensuring that the ABN website is operating effectively and that you as a user can make use and benefit of all its services (browsing, registering for a course or conference, getting notifications regarding fellowship opportunities, ACCEA renewals etc.). ABN Members are also sent regular membership communications (these include; announcements, guidance, membership benefits, ABN courses, education and ABN newsletters), using contact information taken from their membership application form. 

In order to receive our email alerts, new users have to complete a registration form. During registration, a user is required to give contact information (such as name and email address). This information is used to contact the user about the services on our site for which they have expressed interest. It is optional for the user to provide demographic information (such as income level and sex), and unique identifiers, but encouraged so we can provide a more personalised experience.

You may unsubscribe from membership news communications at any time, although we will still contact you regarding your membership account under the legitimate interest to do so and when this interest is not overridden by your data protection rights.

The ABN may process your data to comply with our legal and regulatory obligations e.g. preventing, investigating crime or working with law enforcement agencies.



Website usage and data collection/processing

 

Cookies
A cookie is a small text file written to a users’ hard drive that contains the User ID. The cookies do not contain any personal information about users. The use of cookies is now widespread. The reason we use cookies is to save our users’ time on the site (so that users do not have to log in with a password more than once); and also so that we can personalise a user's experience of the site. If a user sets up her/his browser to reject the cookie, she or he may still use the site although functionality will be impaired.

Log Files
We use IP addresses to analyse trends, administer the site, track users movement, and gather broad demographic information for aggregate use.

Links
This web site contains links to other sites. Please be aware that The Association of British Neurologists is not responsible for the privacy practices of such other sites. We encourage our users to be aware when they leave our site and to read the privacy statements of these third party sites. This privacy statement applies solely to information collected by this Web site.

Security
This website takes every precaution to protect our users’ information. When users submit sensitive information via the website, your information is protected both online and off-line.

If you have any questions about the security at our website, you can send an email to 
admin@abn.org.uk

 


Correcting/Updating Personal Information
If a user’s personally identifiable information changes (such as your postcode), or if a user no longer desires our service, we will endeavour to provide a way to correct, update or remove that user’s personal data. This can usually be done at the personal profile page or by sending an email to admin@abn.org.uk.


Retention cessation

If you request to delete your data, then the data will stop being retained and deleted or anonymised immediately.

Unfortunately, the transmission of information via the Internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to ABN; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.

 

International transfers of personal data

Though ABN is based within the United Kingdom and is subject to GDPR, there are instances where we may send information outside of the UK, EU or EEA, due to the nature of the ABN website, international membership access and communications and the technologies required (transmission of data via Internet), your data may be transferred to a destination outside the EEA.

In such scenario, we ensure that we transfer the minimum amount of data necessary enter legal contracts to with these third parties to ensure your data is treated in accordance with this Privacy Policy and the European levels of data protection.

 

Your rights (as a data subject)

You have the right to withdraw your consent to the processing of your personal data by submitting a written request to that effect to admin@abn.org.uk. Furthermore, if you believe any of the personal data we hold about you is inaccurate, please tell us so we can correct it as necessary.

You always have the right to request for the deletion of your data. We have a formal process which we will follow if you decide you would no longer like us to retain our data. We will follow our usual customer service response and be in touch to confirm we have received the request in less than four business hours (Monday to Friday from 9am to 5:30pm). Once the request has been received, it will take 7 business days for it to be completed.

Please email admin@abn.org.uk if you would like to request deletion of your data.

If you are unhappy with the way your personal data has been processed by us, you have the right to lodge a complaint with the Information Commissioner's Office through their site www.ico.org.uk

 

 

Changes to this policy

Any changes we make to our privacy policy in the future will be posted on this page and, where appropriate, notified to you by email. Please check back frequently to see any updates or changes to our privacy policy.

 

Contact

Questions, comments and requests regarding this privacy policy are welcomed and should be addressed to admin@abn.org.uk.

Contact Us

Association of British Neurologists
Ormond House
27 Boswell Street
London
WC1N 3JZ

Telephone: +44 (0)20 7405 4060
Email: info@abn.org.uk

Registered Charity No. 1077893
Company No. 3816842

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